Changelog
Accounting

Accounting

Accounting keeps your company's books inside Holyheld. Every settled payment you send or receive, every conversion and every move between your accounts becomes a record that you review, categorise and export for your accountant or your accounting software.

Accounting records In review with categories and a split record, beside Close and export with a complete package, a ledger CSV and QuickBooks and Xero imports.

Set it up once

  • Start. Choose a reporting currency, the month your fiscal year starts in and a start date. Accounting turns your history into records, and anything dated before the start date stays out of the books.
  • Reporting value. Records are valued in your reporting currency at ECB reference rates, recalculated until a record is exported and frozen from then on.
  • Accrual basis. Turn it on to book payments linked to invoices and bills against receivables and payables.

Review and categorise

  • Four tabs. Records move through In review, Ready, Done and Archived, with money in, money out and net per currency.
  • Categories. Pick one in the list or in the record panel. Every change saves as you make it.
  • Split. Divide a record across categories, by amount or by percent.
  • Segments. Tag records with up to two segment groups, such as department and project. Exports carry them as tracking categories.
  • Rules and contacts. Rules categorise new records automatically. When none matches, a contact's kind decides, such as Payroll for an employee.
  • Discovery. Tell Accounting who an unknown party is. Your answer categorises their records and creates a rule for next time.
  • Documents. A record shows when its document is missing, and Add receipt attaches a file to the transaction behind it.

Close and export

Close and export checks a period first. Records in review, flagged records and lines without an exchange rate must be dealt with before the period can be marked exported, while missing documents are only a warning. Then choose a format:

  • Accountant package (ZIP): the workbook, the ledger CSV and every document.
  • Workbook (XLSX) or Ledger (CSV), for any accounting system.
  • QuickBooks and Xero import files (CSV), with a Xero version that carries account codes.

Records marked as exported are locked: Reopen one to change it. Export history keeps every export to download again.

Good to know

  • Accounting is for business accounts only. Directors, Assistants and Accountants keep the books in it.
  • Every export file is in English.